Sharonat Groups s.r.o. Commitment to Client Privacy and GDPR

About us:

Sharonat Groups s.r.o. is a well-established professional conference and event organizer based in Czechia, Europe. We work closely with our delegates to organize international conferences, bringing together experts, academia, and practitioners from a wide range of disciplines to discuss options and strategies in their individual fields. Our international conferences aim to provide our participants with a positive experience and help them perform their daily responsibilities while overcoming any possible challenges. Our headquarters are in Czechia. Our website gives you the possibility to register and request detailed information (Agenda) about Sharonat International events. We collect your information for the purposes detailed hereafter.

Sharonat International is committed to protecting your privacy. This document is designed to give a clear explanation of Sharonat International data processing practices.

Please see below for further information.

If you have any questions or concerns relating to Sharonat International’s site or would like to find out more about how we collect, store, or use your data, please contact our Data Protection Officer.

Biruk Mamo
Sharonat Groups s.r.o
Na Chobotě 1344/4,

163 00 Praha 17-Řepy,

Czech Republic
Tel: +420 234 221 115/776536422

1. What is GDPR and what has Sharonat International done to comply?

The General Data Protection Regulation (GDPR), effective as of January 6, 2024, supersedes national privacy and security laws within the EU. It introduces a unified and comprehensive EU-wide law governing the use, sharing, transfer, and processing of personal data originating from the EU. At Sharonat International, we are committed to upholding all relevant laws, including GDPR, that pertain to our business operations. We acknowledge that our customers have specific GDPR requirements that are influenced by their use of our services. To support our clients in maintaining compliance with GDPR and local regulations, we have implemented the necessary measures. In alignment with our dedication to GDPR compliance, we have recently updated our Privacy Policy. As part of our ongoing commitment, here are several initiatives Sharonat International is undertaking to ensure our compliance with GDPR and that of our customers:

I. Sharonat International is dedicated to implementing suitable security measures and precautions in compliance with GDPR standards.

II. We guarantee that employees authorized to process personal data have pledged to uphold confidentiality.

III. We hold all sub-processors accountable for personal data, including our data center partners and hosting providers, to adhere to the same data management, security, and privacy practices and standards that govern our own operations.

IV. Sharonat International is committed to providing assistance to inquirers, striving to respond as comprehensively as possible to data subject requests concerning data privacy and GDPR.

• What’s changing with Sharonat International’s privacy policy?

Sharonat International has recently implemented an update to our Privacy Policy, effective from January 6, 2024. This revision is in response to evolving data regulations, including GDPR compliance. The key modifications in the updated policy are outlined below. In essence, the new policy empowers our clients with increased control over their information. Our policy outlines the avenues through which you can make choices about your information and elaborates on the security measures we have implemented to ensure the safeguarding of your data.

• Where do we collect your information, what information do we collect & the primary purpose for collection?

Sharonat International operates a research department tasked with identifying potential participants for our events. The department conducts thorough market research on platforms such as LinkedIn and Google, focusing solely on gathering Name (First & Last Name) and Company Name. Leveraging both human and artificial intelligence, the department generates participant emails from the collected Full Name and Company Name information. Event invitations are exclusively extended to individuals deemed relevant to the event, offering career development opportunities through benchmarking and networking with industry peers. While occasional invitations may reach irrelevant recipients, we provide an option to UNSUBSCRIBE from our mailing list. It’s important to note that unsubscribing will result in no further invitations, even for events that may align with your interests.

Furthermore, we collect data through our website, offering the option to submit information for event registration and agenda requests. The collection of personal information serves legitimate business purposes, encompassing event processing, information dissemination about new events, products, or offers, and ensuring optimal service delivery. We are committed to upholding your personal data rights throughout these processes. Providing this information is voluntary, but failure to do so may impede the processing of your registration or inquiry. Rest assured; all information provided is treated with the utmost confidentiality.

To register or request our event brochure, you may need to provide the following information (which is not limited to):

Full Name & Job Title

Company Name & Address

Phone and/or Fax number

Email Address

Billing information

Interest Areas & Preferences

Sharonat International is the sole owner of the information collected on our site and by sending us your information you give us explicit consent/right to process your information to respond to your enquiries and keep you informed about our current and future events including other offers. We only collect data that is necessary for the purposes mentioned above. Sharonat International does not receive or purchase any contacts from a third party.

Direct marketing

If you no longer wish to receive newsletters or promotional materials, you may opt out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to us with “unsubscribe” marked upon it. Or you can simply send an email to [email protected] and ask to be unsubscribed.

Use of cookies & log files

When you visit our site, a cookie (a very small text file) is placed on your device which is powered by google ads. If you accept it, it is used to provide you with personalized experience and to assist in the collection of the site visitation statistics. You may refuse the cookie if you wish. To do so, you will need to check your browser settings. The cookies collect certain information about your computer hardware and software, this includes (however, is not limited to):

IP Address

Browser Type

Operating System

Access Times

Referring Website Addresses

This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of Sharonat International websites.

• Who has access to your information and to whom it is disclosed?

Sharonat International does not share or publish our collected data. We do not rent or sell our customer e-mail lists. No list supplied by Sharonat International may be used by anyone other than for the confidential use of the original mailer. All lists are seeded with decoy names to protect against abuse; violators will be prosecuted.

• Security

Sharonat International takes precautions to protect your information. When users submit sensitive information (such as a credit card number) over the internet, we protect it using encryption, such as the Secure Socket Layer (SSL) protocol. Access to all our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that we store personally identifiable information on are kept in a secure environment.

• Links to other websites

Sharonat International Website and Event Brochure are not linked to other sites. Therefore, this privacy statement applies solely to the information collected by Sharonat International.

• How do we protect and safeguard your information?

Your information is safe with us. All our data is securely stored on the data servers of our hosting providers.  Sharonat International s.r.o has confidentiality agreement with all our Hosting providers, and they abide by security decisions and provisions established for their services.

Hosting providers: ACTIVE 24, sro.

Email hosting: Post SMTP

Data storage provider:

• How can you verify, modify, or delete your information?

Sharonat International will make every attempt to keep your personal data accurate, complete, and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from Sharonat International, we will endeavor to correct, update, or remove your information as swiftly as possible. This can be done by e-mailing [email protected]. In case you want to verify which data is stored on your behalf, to have it modified corrected or deleted, please contact our data officer – Email: [email protected] and explicitly specify your request. Special attention is drawn to the consequences of a request for deletion, in which case any possibility of being able to contact you will be lost.

1. Data storage and retention

The personal data we hold is stored on Sharonat International servers and on the servers of cloud-based database management services of our hosting providers.  Sharonat International retains data for the duration of the customer’s or member’s business relationship. For more information on where and how long your personal data is stored, and for more information on your rights of erasure, please contact the Corporate Partner’s data protection officer at [email protected]. Your personal data will be part of a list of contact details shared internally amongst the staff of Sharonat International s.r.o services for the purpose of contacting you in the future, in the context of Sharonat International’s activities. Personal data will be kept for a maximum of 12 months from the day of the reception.

• Contact information

If you have questions regarding our activities, feel free to contact the support team, operating under the responsibility of the data protection officer.

•  GDPR compliance

Sharonat International respects your right to privacy. We ensure all data is managed lawfully, fairly, and transparently. You have a right to be forgotten and can email us at [email protected] to request your personal data or any information related to privacy.

• Recourse

Sharonat International will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice. If you do not consent to this storing or processing of your personal information, please email [email protected] indicating your wishes. Remarks can be addressed to the Sharonat International s.r.o data protection officer.